Exhibit space is available for rent at the standard rate of $2,800 per 10’x10’ linear space, with an additional $300 charge per corner assigned.

Booth requests received after February 26, 2027 will be charged at $3,300 per 10’ X 10’ linear space, with an additional $300 charge per corner assigned.

Approved participating Exhibitors receive the following:

• Complimentary 7”x11” ID sign
• Draped back wall and side rails (back wall and side rail drapes do not apply to island booths)
• 24-hour perimeter security services
• Company name, description, and booth number listed online, in the mobile app, and in the Expo Guide
• Products and Services listings in the 2027 conference app
• Complimentary one-time use of each attendee contact lists: pre-show and post-show
• Priority point designation toward 2028 Expo booth selection

EXPO HOURS*
Monday, April 26: 12 - 5 p.m.
Tuesday, April 27: 8 a.m. - 12 p.m.

Exhibitor Move-In*
Friday, April 23: 2 p.m. - 6 p.m.
Saturday, April 24: 8 a.m. - 5 p.m.
Sunday, April 25: 8 a.m. - 5 p.m.
Monday, April 26: 8 a.m. - 11 a.m. (all booths must be show ready at 11 a.m.)

Exhibitor Dismantle*
Tuesday, April 27: 12 - 9 p.m. (all exhibit materials must be vacated from the Expo Hall by 9 p.m.)

*Please note that this schedule is subject to change. If the hall schedule changes, all exhibitors will be notified.

Important Due Dates
December 2026: In-Booth Education Submissions Open
January 2027: GES Service Kits Released
January 29, 2027: Education Theatre Submissions Due
January 29, 2027: In-Booth Education Submissions Due

February 19, 2027: Advertising Signage and Digital Artwork Due
February 19, 2027: Print Ads for Conference Program & Guide to the Expo Due
February 19, 2027: Final Company Description Due for Print
February 26, 2027: Sponsorship and Advertising Commitments Due
February 26, 2027: Booth Remaining Balance Due
February 26, 2027: Golden Ticket Challenge Commitments Due
February 26, 2027: Group Housing Requests Due

March 5, 2027: Sponsorship and Advertising Balance Due
March 25, 2027: Expo Badge Lead Retrieval Discount Deadline
March 29, 2027: Attendee Bag Insert Advertisements Due

April 1, 2027: Hotel Group Rate Deadline
April 2, 2027: GES Service Kit Discount Deadline
April 16, 2027: Exhibitor Badge Submissions Due

Four complimentary exhibitor badges are granted for booth staff registrations per 10’x10’ space to access the exhibit hall for set-up, tear-down, and show hours, as well as educational sessions Sunday through Tuesday (CE credit not granted).

Exhibitor badges do not allow admittance to social events. To receive CE credit for educational sessions and attend social events, a full attendee registration must be purchased.

Company names on exhibitor badges are restricted to the company name listed on the contract; subdivisions and partnering companies will not be permitted to update their exhibitor badge to reflect a company name not listed as an exhibitor.

Tickets to the opening reception on Sunday night will be available for purchase on-site for $125 each.

Booth staff registration and attendance at, or participation in, HSPA conferences and other activities constitutes an agreement by the registrant to HSPA's use and distribution (both now and in the future) of the registrant or booth staff's image and voice for video, photographs, and audio tapes of such events and activities.

HSPA does not mandate that exhibitors install carpeting or flooring in their booth. The Greater Columbus Convention Center does not have carpet in the exhibitor space. Additional flooring options may be rented through GES. Please refer to their full Exhibitor Service Kit.

For all confirmed exhibitors, HSPA provides a complimentary pre- and post-conference attendee list, including names, titles, places of employment, and email/phone contact information.  The pre-conference attendee list is available HERE in the Exhibitor Service Center 30 days before the start of the exposition, and the post conference list is available within 7 days of the close of the conference.

HSPA strongly cautions against purchasing lists from third-party entities, as we do not sell or rent our attendee/member lists to outside companies.

As stated in our Rules and Regulations, if the Exhibitor wishes to cancel an exhibit application and agreement, the Exhibitor may only do so by sending notice of cancellation via email to conference@myhspa.org.

Exhibitor shall be liable for:
- 50% of the total cost of the requested exhibit space if the cancellation request is received after October 30, 2026.
- 100% of the total cost of the requested exhibit space if the cancellation request is received January 29, 2027, or later.

The date of cancellation shall be the date the notice is received by HSPA show management.