Exhibit space is available for rent at the standard rate of $2,800 per 10’x10’ linear space, with an additional $300 charge per corner assigned.

Booth requests received after February 27, 2026 will be charged at $3,300 per 10’ X 10’ linear space, with an additional $300 charge per corner assigned.

Approved participating Exhibitors Receive the following:

• Complimentary 7”x11” ID sign
• Draped back wall and side rails (back wall and side rail drapes do not apply to island booths)
• 24-hour perimeter security services
• Company name, description and booth number listed online, in the mobile app and in the Expo Guide
• Products and Services listings in the 2026 conference app
• Complimentary one-time use each of attendee contact lists: pre-show and post-show
• Priority point designation toward 2027 Expo booth selection

EXPO HOURS*
Monday, April 27: 12 - 5pm
Tuesday, April 28: 8am - 12pm

Exhibitor Move-In*
Friday, April 24: 2pm - 6pm
Saturday, April 25: 8am - 5pm
Sunday, April 26: 8am - 5pm
Monday, April 27: 8am - 11am (all booths must be show ready at 11am)

Exhibitor Dismantle*
Tuesday, April 28: 12 - 9pm (all exhibit materials must be vacated from the Expo Hall by 9pm)

*Please note this schedule is subject to change. If the hall schedule changes, all exhibitors will be notified.

Important Due Dates
December 2025: In-Booth Education Submissions Open
January 2026: GES Service Kits Released
January 30, 2026: Education Theatre Submissions Due
January 30, 2026: In-Booth Education Submissions Due

February 19, 2026: Signage and Digital Artwork Due
February 19, 2026: Print Ads for Conference Program & Guide to the Expo Due
February 27, 2026: Sponsorship and Advertising Commitments Due
February 27, 2026: Booth Remaining Balance Due

March 6, 2026: Final Company Description Due for Print
March 6, 2026: Sponsorship and Advertising Balance Due
March 26, 2026: Expo Badge Lead Retrieval Discount Deadline

April 3, 2026: Attendee Bag Inserts Due
April 17, 2026: Final Exhibitor Badge Submissions Due

Four complimentary exhibitor badges granted for booth staff registrations per 10’x10’ space to access the exhibit hall for set-up, tear-down and show hours as well as educational sessions Sunday through Wednesday (CE credit not granted).

Exhibitor badges do not allow admittance to social events. To receive CE credit for educational sessions and attend social events, a full attendee registration must be purchased.

Company names on exhibitor badges are restricted to the company name as listed on the contract; sub-divisions and partnering companies will not be permitted to update their exhibitor badge to reflect a company name not listed as an exhibitor.

Tickets to the opening reception on Sunday night will be available to purchase on-site for $125 each.

Booth staff registration and attendance at, or participation in, HSPA conferences and other activities constitutes an agreement by the registrant to HSPA's use and distribution (both now and in the future) of the registrant or booth staff's image and voice for video, photographs, and audio tapes of such events and activities.

HSPA does not mandate that exhibitors install carpeting or flooring in their booth. The Baltimore Convention Center does not have carpet in the exhibitor space. Additional flooring options may be rented through GES. Please refer to their full exhibitor service kit.

For all confirmed exhibitors, HSPA provides a complimentary pre and post conference attendee list, including names, titles, places of employment and email/phone contact information.  The pre conference attendee list is available HERE in the Exhibitor Service Center 30 days before start of the exposition, and the post conference list is available within 7 days of close of the conference.

HSPA strongly cautions against purchasing lists from third-party entities, as we do not sell or rent our attendee/member lists to outside companies.

As our Rules and Regulations state, if the Exhibitor wishes to cancel an exhibit application and agreement, the Exhibitor may only do so by sending notice of cancelation via email to conference@myhspa.org.

Exhibitor shall be liable for:
- 50% of the total cost of the requested exhibit space if the cancelation request is received after October 31, 2025.
- 100% of total cost of the requested exhibit space if the cancelation request is received January 30, 2026, or later.

The date of cancelation shall be the date the notice is received by HSPA show management.