Exhibit space is available for rent at the standard rate of $2,800 per 10’x10’ linear space, with an additional $300 charge per corner assigned.

Booth requests received after March 1, 2025 will be charged at $3,300 per 10’ X 10’ linear space, with an additional $300 charge per corner assigned.

Approved participating Exhibitors Receive the following:

• Complimentary 7”x11” ID sign
• Draped back wall and side rails (back wall and side rail drapes do not apply to island booths)
• 24-hour perimeter security services
• Company name, description and booth number listed online, in the mobile app and in the Expo Guide
• Products and Services listings in the 2025 conference app
• Complimentary one-time use each of attendee contact lists: pre-show and post-show
• Priority point designation toward 2026 Expo booth selection

EXPO HOURS*
April 28, 2025: 12:00pm - 5:00pm
April 29, 2025: 8am - 12:30pm

Exhibitor Move-In*
April 25, 2025: 2pm - 6pm
April 26, 2025: 8am - 5pm
April 27, 2025: 8am - 5pm
April 28, 2025: 8am - 11am (all booths must be show ready at 11am)

Exhibitor Dismantle*
April 29, 2025: 12:30pm - 9:30pm (all exhibit materials must be vacated from the Expo Hall by 9:30pm)

Four complimentary exhibitor badges granted for booth staff registrations per 10’x10’ space to access the exhibit hall for set-up, tear-down and show hours as well as educational sessions Sunday through Wednesday (CE credit not granted).

Exhibitor badges do not allow admittance to social events. To receive CE credit for educational sessions and attend social events, a full attendee registration must be purchased.

Company names on exhibitor badges are restricted to the company name as listed on the contract; sub-divisions and partnering companies will not be permitted to update their exhibitor badge to reflect a company name not listed as an exhibitor.

Tickets to the opening reception on Sunday night will be available to purchase on-site for $125 each.

HSPA does not mandate that exhibitors install carpeting or flooring in their booth. The Kentucky International Convention Center does not have carpet in the exhibitor space. Additional flooring options may be rented through GES. Please refer to their full exhibitor service kit.

For all confirmed exhibitors, HSPA provides a complimentary pre and post conference attendee list, including names, titles, places of employment and email/phone contact information.  The pre conference attendee list is available in the Exhibitor Service Center 30 days before start of the exposition, and the post conference list is available within 7 days of close of the conference. 

HSPA strongly cautions against purchasing lists from third-party entities, as we do not sell or rent our attendee/member lists to outside companies.

As our Rules and Regulations state, if the Exhibitor wishes to cancel an exhibit application and agreement, the Exhibitor may only do so by sending notice of cancelation via email to conference@myhspa.org.

Exhibitor shall be liable for:
- 50% of the total cost of the requested exhibit space if the cancelation request is received after November 1, 2024.
- 100% of total cost of the requested exhibit space if the cancelation request is received February 3, 2025, or later.

The date of cancelation shall be the date the notice is received by HSPA show management.