Exhibit space is available for rent at the standard rate of $2,700 per 10’x10’ linear space, with an additional $100 charge per corner assigned.

Booth requests received after March 1, 2024 will be charged at $3,200 per 10’ X 10’ linear space, with an additional $100 charge per corner assigned.

Approved participating Exhibitors Receive the following:

• Complimentary 7”x44” ID sign
• Draped back wall and side rails (back wall and side rail drapes do not apply to island booths)
• 24-hour perimeter security services
• Company name, booth number and company description online, in the mobile app and in the Guide to the Expo
• Products and Services listings in the Guide to the Expo and in the mobile app
• Complimentary one-time use each of attendee contact lists: pre-show and post-show
• Priority point designation toward 2025 Expo booth selection

EXPO HOURS
April 22, 2024: 12:30pm - 5:00pm
April 23, 2024: 8am - 12:30pm

Exhibitor Move-In
April 19, 2024: 2pm - 6pm
April 20, 2024: 8am - 5pm
April 21, 2024: 8am - 5pm
April 22, 2024: 8am - 11am (all booths must be show ready at 11am)

Exhibitor Dismantle
April 23, 2024: 12:30pm - 9:30pm (all exhibit materials must be vacated from the Expo Hall by 9:30pm)

Please note this schedule is subject to change. If the hall schedule changes, all exhibitors will be notified.

Important Due Dates

September 2023: General Expo Registration Opens

October 2023: Sponsorship and Advertising Available

November 15, 2023: 2024 Partnerships Due

January 2024: GES Service Kits Released
January 2024: ExpoBadge Lead Retrieval Services Available
January 2024: In-booth Education Submissions Open

February 26, 2024: Booth Education Submissions Due

March 1, 2024: Booth Remaining Balances Due
March 1, 2024: Sponsorship Commitments Due
March 8, 2024: Final Company Descriptions Due
March 22, 2024: Lead Retrieval Discounts Expire
March 25, 2024: Signage and Digital Artwork Due
March 29, 2024: GES Discounts Expire
March 29, 2024: Attendee Bag Inserts Due

April 12, 2024: Final Exhibitor Badge Requests Due
April 19, 2024: Expo Raffle Donation Prize Due

Four complimentary exhibitor badges granted for booth staff registrations per 10’x10’ space to access the exhibit hall for set-up, tear-down and show hours as well as educational sessions Sunday through Tuesday (CE credit not granted).

Exhibitor badges do not allow admittance to social events. To receive CE credit for educational sessions and attend social events, a full attendee registration must be purchased.

Company names on exhibitor badges are restricted to the company name as listed on the contract; sub-divisions and partnering companies will not be permitted to update their exhibitor badge to reflect a company name not listed as an exhibitor.

Tickets to the opening reception on Sunday night will be available to purchase on-site for $125 each.

HSPA does not mandate that exhibitors install carpeting or flooring in their booth. The Summit Ballroom at Caesars Forum is fully carpeted. Additional flooring options may be rented through GES. Please refer to their full exhibitor service kit.

For all confirmed exhibitors, HSPA provides a complimentary pre and post show attendee list, including names, titles, places of employment and email/phone contact information.  The pre show attendee list is emailed to the primary contact for the exhibitor 30 days before start of the exposition, and the post show list is sent within 7 days of close of the exposition. 

HSPA strongly cautions against purchasing lists from third-party entities, as we do not sell or rent our attendee/member lists to outside companies.

As our Rules and Regulations state, if the Exhibitor wishes to cancel an exhibit application and agreement, the Exhibitor may only do so by sending notice of cancelation via email to conference@myhspa.org.

Exhibitor shall be liable for:
- 50% of the total cost of the requested exhibit space if the cancelation request is received after
November 30, 2023.
- 100% of total cost of the requested exhibit space if the cancelation request is received February 1, 2024,
or later.

The date of cancelation shall be the date the notice is received by HSPA show management.