Exhibit space is available for rent at the standard rate of $2,700 per 10’x10’ linear space, with an additional $100 charge per corner assigned.

Approved participating Exhibitors Receive the following:

• Complimentary 7”x44” ID sign
• Draped back wall and side rails (back wall and side rail drapes do not apply to island booths)
• 24-hour perimeter security services
• Company name, booth number and company description online, in the mobile app and in the Guide to the Expo
• Products and Services listings in the Guide to the Expo and in the mobile app
• Complimentary one-time use each of attendee contact lists: pre-show and post-show
• Priority point designation toward 2024 Expo booth selection

September 22, 2022: General Expo Registration Opens
September 22, 2022: Sponsorship and Advertising Available
November 15, 2022: 2023 Partnerships Due

January 2023: GES Service Kits Released
March 1, 2023: Final Company Descriptions Due
March 1, 2023: Booth Education Submissions Due
March 1, 2023: Booth Remaining Balances Due
March 31, 2023: Signage and Digital Artwork Due
April 7, 2023: Lead Retrieval Discounts Expire
April 14, 2023: GES Discounts Expire
April 14, 2023: Attendee Bag Inserts Due
April 24, 2023: Final Exhibitor Badge Requests Due

Exhibitor Move-In
May 5, 2023: 2pm - 6pm
May 6, 2023: 8am - 5pm
May 7, 2023: 8am - 5pm
May 8, 2023: 8am - 11am (all booths must be show ready at 11am)

EXPO HOURS
May 8, 2023: 12:30pm - 5:00pm
May 9, 2023: 8am - 12:30pm

Exhibitor Dismantle
May 9, 2023: 12:30pm - 9:30pm (all exhibit materials must be vacated from the Expo Hall by 9:30pm)

As our Rules and Regulations state, if the Exhibitor wishes to cancel an exhibit application and agreement, the Exhibitor may only do so by sending notice of cancellation via email to conference@myhspa.org.

Exhibitor shall be liable for:
- 50% of the total cost of the requested exhibit space if the cancellation request is received after November 30, 2022.
- 100% of total cost of the requested exhibit space if the cancellation request is received February 1, 2023, or later.

The date of cancellation shall be the date the notice is received by HSPA show management. If HSPA cancels or postpones the conference due to governmental regulation (including governmental regulations prohibiting travel to the city over the event dates and/or the issuance of a “Level 3 Travel Warning” by the Centers for Disease Control and Prevention that specifically advises travelers to avoid all non-essential travel to the city over the event dates), disaster, terrorist attacks in the city, civil disorder within 20 miles of the city, or other natural catastrophe, exhibitor will be eligible for either a full refund of their registration fee or
allowance of transfer in full to the next designated conference year.

Four complimentary exhibitor badges granted for booth staff registrations per 10’x10’ space to access the exhibit hall for set-up, tear-down and show hours as well as educational sessions Sunday through Wednesday (CE credit not granted).

Exhibitor badges do not allow admittance to social events. To receive CE credit for educational sessions and attend social events, a full attendee registration must be purchased.

Tickets to the opening reception on Sunday night will be available to purchase on-site for $125 each.

HSPA does not mandate that exhibitors install carpeting or flooring in their booth, but please be advised, the exhibit hall is not carpeted and the primary floor is concrete.  Carpet, flooring and padding may be rented through GES.

For all confirmed exhibitors, HSPA provides a complimentary pre and post show attendee list, including names, titles, places of employment and email/phone contact information.  The pre show attendee list is emailed to the primary contact for the exhibitor 30 days before start of the exposition, and the post show list is sent within 7 days of close of the exposition. 

HSPA strongly cautions against purchasing lists from third-party entities, as we do not sell or rent our attendee/member lists to outside companies.