Welcome to attendee registration for the 2025 CAAEYC Annual Conference & Expo!
If you are a presenter or an exhibitor, please stop -- this registration form is not for you. You will have your own dedicated registration form. Attendees, keep reading, scroll to the bottom and begin your registration.
This message is a bit lengthy, but it contains important details to support your experience in registering for the Annual Conference and Expo. The registration form is available at the very bottom of this message, you will click Start to step into the form.
The best registration pricing is the member rate. The discounted member registration applies to NAEYC/CAAEYC Standard and Premium members. In addition, to receive the member discount, you must use your valid email address that you have on file with NAEYC. As a standard or premium member, you save up to $80 on registration.
About NAEYC/CAAEYC membership: our system does not synchronize with NAEYC’s database. We wish this was an option, but it is not. Therefore, we import eligible member records (Standard and Premium level members) into our system once a week. If your membership has expired, even by one day, you will need to renew to receive the discount.
If you are not a member and want to become a member to receive the registration discount, start here. If you recently joined, we will have to manually add you to the system. In this case, please contact us by email at info@caeyc.org and provide your name, email used when you joined and the date your joined.
The in-person 2025 Annual Conference & Expo will be held April 11-13 (Friday, Saturday and Sunday) in Santa Clara, CA. We look forward to having you with us. Registration rates for the 2025 Annual Conference & Expo are posted on the conference website here. September Registration Promotion Until September 27, 2024, we are offering a unique registration special -- BOGOHO -- buy-one-get-one-half-off. Click here for more details if you are registering two or more people -- read the details before starting your registration. Payment restrictions apply. If you are only registering one person, proceed with your registration. If you are registering two or more people, the BOGOHO discount is not automatically applied. We have to manually adjust the qualifying registrations.
Important: there are two types of registrations that are steeply discounted, Presenter and Exhibitor Attendee. These two registration types will not qualify for the BOGOHO. For example, if you register using the BOGOHO and then become a workshop presenter or an exhibitor attendee, the BOGOHO discount will not be valid. The BOGOHO discount is only available to conference attendee registrants – not workshop presenters or exhibitors. Important Note about the August Promo and Payment Until September 27, 2024, all registrations have been set to pending status. if you are registering two or more people and the BOGOHO discount is available, you will proceed as follows: Credit Card: You will enter your credit card information but it will not be charged until we review for any applicable discount and then approve the registration, at which time your credit card will be processed; you will receive a confirmation of the payment being processed. Check: You will select check, and we will review for any applicable discount and then update your registration; you will receive confirmation that your registration is pending and the amount due. Your check must be received by October 18, 2024 to maintain your BOGOHO discount eligibility. Purchase Order: You will select purchase order but will not be required to enter the PO number or upload the document. If you are eligible for the BOGOHO discount; we will review the registration for any applicable discount; then you will receive notification from us that you can now update your registration to enter the PO number and upload the PO document with the correct payment amount.
Important Information About Payment and Balance Due Registrations must be paid in full by March 20, 2025. Any registration with a balance due on March 20, 2025 will not be guaranteed. This means that if your registration includes any meals, receptions or separately priced activities, those functions will not be guaranteed. To further clarify, and as an example, if a registration includes the lunch on Friday, and there is a balance due, we will not guarantee your lunch and will remove that meal from your profile. In addition, if you register after March 20, 2025, payment in full will be required at the time of registration. Please contact our staff team with any questions.
Questions about the BOGOHO and payment, contact the CAAEYC staff team at info@caeyc.org. REGISTRATION POLICIES You can find the registration policies on the Conference website by clicking here. The policies outline cancellations, refunds, substitutions and other information related to registration and conference participation. If you need to cancel your registration and qualify for a refund, the request must be in writing (email, fax or USPS) and received on or by March 3, 2025. By this date, refunds will be issued at 50%. After March 3, 2025, no refunds will be issued.
REGISTERING A GROUP OF 10 OR MORE Until 5:00pm on September 27, 2024, the best discount is the BOGOHO (buy-one-get-one-half-off). All registrations entered in the month of August will be pending. You will enter your group; when you arrive at the payment section, you will select payment by check or credit card. Enter these details and then submit. Your credit card will not be processed until we have adjusted the BOGOHO rate for the eligible registrations in your group.
The BOGOHO promotion expires at 5:00pm on September 27, 2024.
For questions about groups or the BOGOHO promotion, contact staff at the CAAEYC office, (916) 486-7750 or info@caeyc.org. Click Start to search for your record in the system.
