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Attendee Know Before You Go

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ARMA International welcomes you to the ARMA Canada Information Conference 2024. To help you prepare, we’ve put together this quick reference guide so you’re ready for a successful event. For even more details, the ARMA Canada Conference website and official conference app is where you’ll find everything including Networking Events, Education, and so much more!

GENERAL INFORMATION

Location
Official Hotel and Conference Venue

The Westin Calgary
320 4th Avenue SW
Calgary, Alberta, Canada T2P 2S6
403-266-1611

Check-in: 3:00 pm
Check-out: 12:00 pm

Time Zone
Calgary is in the Mountain Time Zone (UTC-06:00)

Weather
May average high: 61 °F / 16 °C  
May average low: 38 °F / 3 °C

What to Pack
Attire is business casual for the conference during the day. Please, no jeans, tee shirts, or flip flops. We do recommend you dress in layers as temperatures in meeting rooms can vary. Social events take place in the evening when the weather cools down, so be sure to bring appropriate clothing options such as a jacket or sweater if going offsite after these events. ARMA sponsored social events are all inside.

Don't forget a refillable water bottle and comfortable shoes!

Airport Ground Transportation
Participants are responsible for their own travel arrangements. The Westin Calgary is located approximately 18.7 miles/ 30 minutes from the
Calgary International Airport (YYC).  

There are several ground transportation options:
  • Ride Share:  Uber and Lyft offer services from the Airport. Passengers can meet their ride-share drivers on the Arrivals Level curbside in the designated pickup locations by Doors 3, 12 or 15. 
  • Rental Cars: The Rental Car Centre is located on the Departures Level across the roadway from the Domestic Terminal. It can also be accessed by the elevator lobby across the Arrivals Roadway.
  • Taxis: The taxi and limousine industry is regulated through the City of Calgary's Livery Transport Services (LTS). LTS is mandated to ensure public safety, consumer protection and service quality.
    • LTS is responsible for licensing taxi and limousine drivers, businesses, inspection sites and mechanics. In addition, compliance/enforcement personnel (peace officers) liaise with the industry stakeholders to ensure compliance with the Livery Transport Bylaw and several provincial statutes relative to the taxi limousine industry.
      • Fares are based on meter rates. Under normal driving conditions, the approximate fare to downtown Calgary is between $40 and $45.
      • Airport taxis can accommodate four or five adult passengers. Vans are available to assist customers with excess luggage.
  • Public Transportation: Calgary Transit provides bus service from the airport to various parts of the city. There is no LRT (light rail transit) service currently.
    • Bus stops are in two locations - one at the Domestic Terminal and one at the International Terminal. 
    • To board the bus at the Domestic Terminal: exit Door 7 on the Arrivals Level. Cross the roadway at Door 2 and walk towards Pillar 7. Ticket vending machines that accept debit, credit card or cash are located here.
    • To board the bus from the International Terminal: exit Door 15 on the Arrivals Level. Cross the roadway and stand at Pillar 32. Ticket vending machines that accept debit, credit card or cash are located here. 
    • Alternatively, bus tickets can also be purchased at the 7-Eleven stores on Arrivals near Door 10. 

Parking Information for Drive-Ins 
The Westin Calgary offers the following parking options:
  • On-Site Parking: $32 Daily
  • Valet:    Daily: $45 Daily
  • Offsite Parking: Calgary City Centre 0.1 KM

Wi-Fi at Official Conference Venues
Complimentary Wi-Fi will be provided in all areas of our conference.
  • Network:  Westin_Conference
  • Password:  ARMA

Social Media
Follow us on Twitter and use the official ARMA Canada Information Conference hashtag #ACIC2024
Follow us on LinkedIn and engage in daily recap posts.

Registration Information
Registration will be in the Central Foyer.  Beginning Saturday, May 11, the Registration Desk will be open for you to check in, print your badge and address any questions you may have regarding your stay during the event. 

Registration Hours:
Open from:
  • Saturday, May 11:  8:00am - 7:00pm
  • Sunday, May 12: 7:00am - 5:00pm
  • Monday, May 13:  7:00am - 5:00pm
  • Tuesday, May 14: 7:00am - 12:00pm

Conference Badges
All you need is your email address for quick and easy printing of your conference badge.
Your name badge is required for admission to all events. No exceptions. 

Registration Types
Full Conference Registrants Receive:
  • Access to three days of conference education sessions
  • Access to the Saturday Night Welcome Party
  • Access to Sunday Night Trivia!
  • Access to Keynote presentations
  • Exhibit Hall entry
  • Breakfast and lunch provided on Sunday & Monday and breakfast on Tuesday
  • Pre-approval for CRA, CRM, and IGP credits

Keynote & Connect Pass Registrants Receive:
  • Access to the Saturday Night Welcome Party
  • Access to Sunday Night Trivia!
  • Access to Keynote presentations
  • Exhibit Hall entry

Evening Pass Registrants Receive:
  • Access to the Saturday Night Welcome Party
  • Access to Sunday Night Trivia! 

To find information about the guest policy, registration substitutions, and any other registration- related questions, see our Conference FAQs.
 
Conference Map

The Westin Calgary - Conference Level
  • Registration:                        Central Foyer 
  • Education Rooms:              Bonavista
  • Exhibits/Meals:                    Mayfair & Mayfair End Rooms
  • Keynotes/Social Events:    Belaire/Brittania
 
The Westin Calgary - Lower Level
  • Education Rooms:              Eau Claire, Bow Valley, Nakiska
  • Speaker Ready Room:       Barclay

Conference App
We invite you to download and use the ARMA INTERNATIONAL Conferences Mobile App throughout the event! This app will keep you informed of daily updates and happenings, where to go and when to be there, as well as build a personalized agenda and make connections with your fellow attendees. 
Once downloaded, open the app, and select to allow or not allow notifications and/or share location – allowing notifications is strongly recommended as important event reminders and updates will be communicated through notifications.

Navigating the App
The ARMA Conferences Mobile App is your one-stop-shop for all confernece information and updates.  In the app you can:
  • Build your personal agenda
  • Connect with fellow attendees
  • Engage with ARMA Business Partners
  • Get real-time updates and reminders
To familiarize yourself in advance with the app, please check out the Mobile App Guide.

PROGRAM INFORMATION

Education - Plan Your Schedule
See the
ARMA Canada Conference Session Agenda online and in the conference app and get an overview of all the education and events so that you can build your schedule with everything you want. 

Helpful Tips
Online: Search for sessions by title, room, speaker(s), or topics across content categories
App: Use the MyPlanner feature to build your personalized agenda and store bookmarked items

Networking Events
ARMA Canada Information Conference is more than just a professional gathering - it's a fusion of learning and development.  But we're not all work and no play!  In addition to offering stellar education - see our lineup of sessions here - we have planned some exciting networking events that are sure to provide enjoyable breaks from the conference hustle while giving you an opportunity to build lasting relationships with peers.

Welcome Party:  Information Rodeo Roundup!
Saturday, May 11, 7:00pm - 10:00pm
Belaire / Britannia 

Saddle up for our unforgettable Information Rodeo Roundup Welcome Party! Dust off your boots and get ready for a night of line dancing, hearty laughs, and good old Western fun. Calgary favorite, the Chinook Country Dance Studio, will be joining us for some rootin’ tootin’ entertainment and group line dancing lessons.  Whether you're a line dancing pro or eager to learn the steps, this party is for you. Come to learn and stay to show off your new moves on the dance floor.  Don't miss out on this unique blend of excitement and tradition – plan to attend and make some memories!
Dinner and drinks available.


Western wear is encouraged but not required.

Trivia Night!
Sunday, May 12, 5:30pm - 7:00pm
Belaire / Britannia 

Gear up for an exhilarating evening with the return of our much-anticipated Trivia Night! Whether you're a seasoned quizzer or a curious newcomer, this is the perfect chance to showcase your knowledge. Expect an evening filled with fun, laughter, and brain-teasing questions. Mark your calendars and assemble your dream team today!
Light apps and drinks available.


CONTACT
If you have any questions throughout the conference, please email the ARMA International Conference team at
Conference@armaintl.org or visit us at Registration during designated hours

Thank you, and we look forward to welcoming you to Calgary soon!