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Exhibitor Services Information

Please read through the following important information to ensure a seamless experience at ARMA Canada 2024!

Conference Dates
May 12-14, 2024        
 
The Westin Calgary
320 4th Avenue SW
Calgary, Alberta, Canada
Phone: +1 403-266-1611 

How to Book:
Use the link below to make your hotel room reservation(s) in the ARMA exclusive hotel room block and save money!

Book your group rate for ARMA International Canada Information Conference
(https://www.marriott.com/event-reservations/reservation-link.mi?id=1700069890749&key=GRP&app=resvlink)

Register Your Team
Please be sure to register those individuals who will be attending the conference using the Exhibitor Service Center.
Select the Exhibit Staff Registration from the navigation menu on the left (it can also be accessed through the service center drop down at the top of the page).
Please contact Jennifer Millett, jennifer.millett@armaintl.org, for assistance with registration.     

Exhibits Set-Up and Break-Down
Unlike most conference convention floors, preparing for the ACIC Conference is straight forward. You do not have to order electricity, internet, carpeting, chairs, tables, or trash cans – we have taken care of all that for you. You simply need to bring (or ship) items that you would like to display on your 6-foot table which typically includes things like your branded tablecloth, literature, goodies to hand out, 2-3 pull-up screens, a tabletop monitor etc. (vs. the larger display set-ups used in a large convention center).  

The room where we host all the tabletops is referred to at the ACIC as Keynote Space (Mayfair/Belaire/Britannia on the hotel map and signage)– a place for all to gather for keynote sessions and relax for all our meals (breakfast and lunches), receptions, and breaks.  The Keynote Space is located on the same floor as registration, right behind the hotel reservation desk.  
  • Set-up – Begins 3:00 pm on Saturday May 11th. Please have your table complete by 7:00 pm in time for “Information Rodeo Roundup” that evening. All are encouraged to participate in the party; it is your first opportunity to start meeting attendees.
  • Break-down – Break-down can begin on Tuesday, May 14th at 9:45 am (immediately following the morning break).  

Review Your Company Listing – Exhibitor Service Center
You can view your company listing here and use this link to register your staff. 

Exhibitor Service Center
Login information can be found in your confirmation email.

Once logged in, select Exhibitor Directory Update in the navigation menu on the left (it can also be accessed through the service center drop down at the top of the page).
  
Register Your Team
Please be sure to register those individuals who will be attending the conference using the Exhibitor Service Center.

Select the Exhibit Staff Registration from the navigation menu on the left (it can also be accessed through the service center drop down at the top of the page).
 
Services at the Westin Calgary
  • Shipping
    Please ensure you use the official ARMA Canada Information Conference exhibitor shipping label.  Please ensure each package in your shipment has this label on it.
    Click here to down the shipping label
    Click here to download shipping instructions
     
  • AV Equipment 
    Please contact Marriott’s Encore representative for any A/V rental needs: 
  • Food and Beverage
    Please contact Marriott’s Event Manager for any catering orders for your booth or private meeting room:
  • Print Needs:
    There is not an onsite Business Center at this property.  Please prepare any printing needs in advance.

Lead Retrieval App
The ACIC Conference uses eConnect by eShow as its Lead Gen Service. This is an additional app that will allow a smartphone/device to act as your lead scanner. Each device that should have lead capture capabilities does require a license/download of the app. The first download is $275, each additional is $125, eShow also offers bundle deals if more than 2 are required. This deal is good for advance purchase through April 19th.

eShow will have an onsite representative to help with any issues.

Visit the Lead Retrieval page in the Exhibitor Service Center to place your order:  https://s6.goeshow.com/arma/executive/2024/lead_retrieval.cfm

Attendee Lists
The first release of the attendee list is scheduled for April 18.

Social Events
Saturday, May 11th – 7:00-10:00 pm    
Welcome Party:  Information Rodeo Roundup!
Location:  Keynote Space (Mayfair/Belaire/Britannia)

Sunday, May 12th – 5:50-7:00pm                 
Trivia Night
Location:  Keynote Space (Mayfair/Belaire/Britannia)

Questions?  
Our goal is to make your team’s entire experience positive and rewarding. 
Please let us know how we can make your ACIC engagement a great one, feel free to reach out to us by email or phone.