Exhibitor Meeting Request Form

Exhibitor Meeting Request Form

Meeting/Function Space Guidelines

 

The Utility Expo has a limited number of meeting rooms at the Kentucky Exposition Center for meetings, offices, storage, hospitality, or entertainment for exhibitors. Rooms cannot be sublet. Submit requests for reserving a meeting room online.

Meeting / Function Space Fees
Requests received through July 29, 2021 Requests received after July 29, 2021
• $300 half day (4 hours or less)
• $450 full day (over 4 hours)
• + any applicable room reset fees
• $450 half day (4 hours or less)
• $600 full day (over 4 hours)
• + any applicable room reset fees

*For more information on meeting rooms at the Kentucky Exposition Center, please see the Kentucky Exposition Center Facility Layout brochure.  

REFUND POLICY
  • All requests before July 29, 2021 will incur a $50 processing fee. 
  • All requests between July 30, 2021 and August 29, 2021 will incur a $100 processing fee. 
  • The Utility Expo does not issue refunds for no-shows or functions cancelled after August 30, 2021.
HEALTH & SAFETY COMMITMENT
We’re looking forward to bringing our industry back together in Louisville, September 28-30, 2021. Your health and safety is our top priority, and we are taking proactive steps and implementing guidelines and policies. We are following the guidelines of the CDC and we are working closely with the Kentucky Exposition Center to ensure a safe and rewarding experience for all. Please see the Health & Safety Commitment page for updates. We will continue to provide new information as it becomes available.

FURNITURE
Standard tables and chairs are included. Special furniture (example: couch, coffee table, etc.) can be ordered through the official show provider, Fern. *See exhibitor service manual for options and pricing. For more information, please contact Fern: exhibitorservices@fernexpo.com or 1-800-774-1251 ext 1.

FOOD & BEVERAGE SERVICE 
Levy has exclusive rights to all food and beverage at the Kentucky Exposition Center. All food and beverages consumed, prepared, or distributed, including food and beverage items used for promotional purposes, must be purchased through Levy and are subject to regulations and permit requirements. For more information, please contact Levy: KEC-Sales@levyrestaurants.com or (502) 614-7888.

AUDIO-VISUAL 
Audio-visual equipment is not provided in meeting rooms. Audio-visual equipment can be ordered through the official show provider, Prestige AV & Creative Services. *For more information, please contact Prestige: TheUtilityExpo@prestigeav.com or (502) 645-3472.

PRESS EVENTS 
To arrange press or media events please contact Justin Metzger: jmetzger@aem.org or (414) 274-0677. 




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