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Affiliate Meeting Request Form

Welcome

The Affiliate Meeting Request Form will be available beginning March 1, 2023. Please email AACCmeetings@aacc.org if you have any questions prior to March 1, 2023.

The American Association for Clinical Chemistry (AACC) encourages exhibiting companies to take advantage of hosting ancillary meetings during the 2023 Annual Scientific Meeting and Clinical Lab Expo (ASM). All ancillary meetings held in conjunction with the ASM from Saturday, July 22, 2023 to Friday, July 28, 2023, must abide by these guidelines.

Please click "Start" to submit a request for ancillary meeting space once the form opens on March 1, 2023. This form MUST be completed and submitted by Thursday, July 6, 2023 at 5:00 p.m. EST. Requests after this date must be coordinated directly with the hotel and will be accepted based on availability of meeting space

If you are interested in having an exhibitor meeting room within the Anaheim Convention Center, please contact Michele LaFrance at Michele.LaFrance@spargoinc.com or 703-679-3951.

Please note the following when submitting a request:
  • If you are submitting requests for multiple meetings, you must submit a separate form for each individual function. Do not combine meeting requests.
  • While we will do our best to honor your requested hotel meeting space, rooms are assigned on a first-come, first-served basis. Hotel and room assignments will depend on the space available at the time of your request. If your requested hotel is not available, we will let you know and ask for an alternate location.
  • You will receive event approval/rejection within 10 - 14 business days upon completion of your submission.
  • A $100 daily non-refundable administrative fee is assessed for each ancillary event request submitted for AACC Headquarter Hotels. For example, if office space is requested for three days in one room, the total amount due will be $300. Events held at non AACC Headquarters Hotels will not be charged the $100 administrative fee by AACC, but are subject to other hotel fees, as determined by the venue.
  • Groups holding ancillary meetings taking place at either Headquarter Hotel, will be required to meet a Food and Beverage Minimum.
  • AACC Headquarter Hotels are the Hilton Anaheim and Marriott Anaheim.

Blackout Dates and Times of Ancillary Meetings

Ancillary events are not permitted during the below date and time hours. Functions are not allowed during exhibit hours on Tuesday, July 25, 2023 – Thursday, July 27, 2023. Once approved, any proposed changes in date and/or time of the ancillary meeting requires prior approval by AACC. The only exception to the blackout times are Internal Business Meetings and Offices. Meetings must not be held within the times listed below.
Date
Blackout Time(s)
Saturday, July 22, 2023 No time restrictions
Sunday, July 23, 2023 4:00 p.m. – 6:00 p.m.
Monday, July 24, 2023 7:30 a.m. – 1:30 p.m. and 2:30 p.m. – 5:00 p.m.
Tuesday, July 25, 2023 7:30 a.m. – 1:30 p.m. and 2:30 p.m. – 5:00 p.m.
Wednesday, July 26, 2023 7:30 a.m. – 1:30 p.m. and 2:30 p.m. – 5:00 p.m.
Thursday, July 27, 2023 8:45 a.m. – 1:00 p.m.
Friday, July 28, 2023 No time restrictions


If you have any questions, please contact the AACC Meetings Team at AACCmeetings@aacc.org.