Affiliate Meeting Request Form

Welcome

The American Association for Clinical Chemistry (AACC) encourages exhibiting companies to take advantage of hosting ancillary meetings during the 2021 Annual Scientific Meeting and Clinical Lab Expo (ASM).  All ancillary meetings held in conjunction with the ASM from Saturday, September 25, 2021 to Friday, October 1, 2021, must abide by these guidelines

Please click "Start" to submit a request for ancillary meeting space. This form MUST be completed and submitted by Wednesday, September 8th at 5:00 p.m. EST. Requests after this date will be accepted based on availability of meeting space.

Please note the following when submitting a request:
  • If you are submitting requests for multiple meetings, please submit a separate form for each individual function. Do not combine meeting requests.
  • While we will do our best to honor your preferred hotel meeting space, rooms are assigned on a first-come, first-served basis. Hotel and room assignments will depend on the space available at the time of your request. 
  • You will receive event approval/rejection within 10 - 14 business days upon completion of your submission.
  • A $100 daily non-refundable administrative fee is assessed for each ancillary event request submitted for AACC Headquarter Hotels. For example, if office space is request for three days in one room, the total amount due will be $300. Events held at non AACC Headquarters Hotels will not be charged the $100 administrative fee by AACC but are subject to other meeting space rental fees depending on the venue.
  • AACC Headquarter Hotels are the Omni Atlanta Hotel at CNN Center, Hyatt Regency Atlanta, and Westin Peachtree Plaza.

Blackout Dates and Times of Ancillary Meetings

Ancillary events are not permitted during the below date and time hours. Functions are not allowed during exhibit hours on Tuesday, September 28, 2021 – Thursday, September 30, 2021. Once approved, any proposed changes in date and/or time of the ancillary meeting requires prior approval by AACC. The only exception to the blackout times are Internal Business Meetings and Offices. Meetings must not be held within the times listed below.

Date

Blackout Time(s)

Saturday, September 25, 2021

No time restrictions

Sunday, September 26, 2021

4:00 p.m. – 6:00 p.m.

Monday, September 27, 2021

7:30 a.m. – 1:30 p.m. and 2:30 p.m. – 5:00 p.m.

Tuesday, September 28, 2021

7:30 a.m. – 1:30 p.m. and 2:30 p.m. – 5:00 p.m.

Wednesday, September 29, 2021

7:30 a.m. – 1:30 p.m. and 2:30 p.m. – 5:00 p.m.

Thursday, September 30, 2021

8:45 a.m. – 1:00 p.m.

Friday, October 1, 2021

No time restrictions



If you have any questions, please contact the AACC Meetings Team at meetings@aacc.org. 




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