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Exhibitor Housing and Travel

Orchid.Events is the official housing provider for the 2018 Area Conference on Science EducationNovember 29 December 1, 2018, Charlotte, NC.

Book Accommodations

Orchid.Events will not contact you regarding booking a hotel room. Please make sure to book your hotel through Orchid.Events only. If any issues come up with a third party, NSTA will not be able to assist you.

Beware of companies misrepresenting themselves as affiliated with NSTA or the Area Conference on Science Education - Charlotte, NC. Questions on using the online reservation system? Please call 877-352-6710 (toll free). This number is available Monday through Friday between 9:00 AM and 8:00 PM Eastern Time.

 

Hotel Reservations

Make your hotel reservations now and save! NSTA has negotiated special discounted room rates with five hotels near the Charlotte Convention Center.

Hotel

Single

Double

Triple

Quad

Hampton Inn Charlotte - Uptown

$158

$158

$168

$179

Hilton Charlotte Center City

$190

$190

$190

$190

Hilton Garden Inn Charlotte Uptown

$168

$168

$179

$189

Omni Charlotte Hotel

$189

$189

$189

$189

The Westin Charlotte*

$207

$207

$207

$207

*Headquarters hotel

You must make your reservation through the Orchid.Events to receive these discounts. You may make your reservation by internet, phone, or mail.

The preferred method for making reservations via credit card is online. Reservations with payment by check must be mailed.

Click to:

  • Make your hotel reservation now using our online reservation option. Using this system, you can make real-time reservations through our secure housing website. Orchid.Events is the ONLY NSTA designated housing provider for this event. Beware of companies misrepresenting themselves as affiliated with NSTA or the Charlotte conference.
  • Click the link below to access a printable Charlotte housing form:

Housing Reservation Form

Important Booking Information

Do make sure to make your reservation through the Passkey to get the special conference hotel rates. Making reservations through the hotel directly, or through a central hotel reservation number, will not guarantee that you receive the NSTA discounted rates.

Do make your hotel reservation as soon as possible. Reservations are made on a first-come, first-served basis. For best availability, make your reservation online.

Do not fax your Housing Request Form to NSTA. In particular, some people have sent a Housing Request Form along with their conference registration. This will delay the processing of your hotel reservation.

The hotel does not accept Purchase Orders for deposits or payment of hotel rooms.

If it is necessary that you cancel your reservation, do so as soon as possible to avoid penalty.

Transportation Discounts

NSTA has made arrangements with several major airlines to offer discounted fares to Charlotte area conference attendees. Go online or call NSTA-designated airlines toll free and use the following NSTA codes to receive discounts off even the lowest promotional fares. Please note that each airline has different booking policies. The discounts below apply for travel between Nov. 26 and Dec. 4 (Charlotte, North Carolina).
 

Airlines
  • Delta—Up to 5% off applicable classes of service for tickets purchased prior to the conference. Choose your flight arrival/departure dates and access NSTA discounts by clicking on Advanced Search” on www.delta.com/meetings and inserting NMR3M in the Meeting Event Code box. Or, call Delta at 800-328-1111 for reservations ($25 fee per ticket). You may also book your reservations online through ATC Travel Management or by calling 800-458-9383. Service fees apply to ticketed reservations.
  • United Airlines—Receive discounts by booking online via united.com using Z CODE: ZEEF and Agreement Code 385596 or by calling the United Reservations Meetings Desk at 800-426-1122 and providing the Z Code and Agreement Code.
Train
  • Amtrak—10% discount off the best available rail fare to Charlotte, NC from Nov. 28 to Dec. 4, 2018. To book your reservation, call Amtrak at 800-872-7245 or your local travel agent. Please note that conference travel cannot be booked online. Please be sure to refer to Convention Fare Code X13I-999 when making your reservation. This offer is not valid on the Auto Train and Acela Service. Fare is valid on Amtrak Regional for all departures seven days a week, except for holiday blackouts. Offer valid with Sleepers, Business Class, or First Class seats with payment of the full applicable accommodation charges.
Rental Cars
  • Alamo Car Rentals—Receive discounts by booking online at www.alamo.com and providing the Discount Code number CD#LEADERS or calling Alamo at 844-354-6962 and providing the Discount Code number.
  • Hertz Car Rentals—Receive discounts by booking online at www.hertz.com and providing the Discount Code number #1170024 or calling Alamo at 800-654-3131 and providing the Discount Code number.
 


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